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What are our fees? From September 2009:
Additional notes BAND A pricing applies until the end of the half term in which the child turns 3. Children may join pre-school in the term after their 2nd birthday. Band B pricing applies to 3 year olds from the start of the half term after their third birthday. We are approved to receive Free Entitlement Funding (FEF) from West and East Sussex County Councils for 3 and 4 year olds. As we are open for 2¾ hours a day and FEF funding covers 2 ½ hours per session, there is no charge made for any child for the extra 15 minutes. Horsted Keynes Pre-School reviews its fees structure and policy on an annual basis generally following notification of any changes to the FEF from the Local Education Authority, or following major changes in the operation of Pre-School. Parents are given half a terms notice of any changes to existing fee rates. Applications and Registration Fee To apply for a place at Pre-school, parents need to complete and sign the registration paperwork and pay a registration fee of £20. If a child is to start in the following term this fee will secure their requested attendance sessions. If a child is being registered early (e.g. when aged 18 months) the registration fee will secure a place for the child on a deferred start date basis. We will then write to parents nearer to the proposed start date to check that this start date is still appropriate and to confirm attendance days. We do not reserve places on any other basis. The £20 Registration Fee will be refunded against the first terms invoice. If a child is registered, and subsequently does not take up their place at Pre-School, the Registration Fee is not refunded, and this applies for both immediate and deferred start date registrations. Changing attendance days Once a term parents will be asked by the Administrator to confirm their choice of attendance days for their child for the following term. Any changes made after this date will be subject to a small administration charge of £2, if we are able to accommodate the requested change. Booking a one off extra day Additional one off bookings may be made, provided that we have vacancies available. We kindly ask that these requests are made to the Pre-School Administrator and not the teaching staff or Manager. These bookings will be charged at the “additional sessions” rate and payment will be required in full within 7 days of having the request confirmed or on the additional booked day, whichever is earliest. Fee Refunds Fees are not refunded if a child is absent whether due to illness, holiday or other reasons. Cancelling Sessions and Ceasing Attendance Half a terms notice in writing is required to cancel any sessions and not incur fees for that term. If you no longer wish your child to attend the Pre-School, please advise us in writing, providing half a terms notice, otherwise you will be charged fees in full for the following half term. This applies for both funded and fee paying children.
Timing of Fee Invoices Parents will receive an invoice within the first two weeks of term in relation to their child’s/children’s booked sessions for that term. Payments must be made either in cash or by cheque. We do not accept any credit or debit card payments. Receipts will be provided for all cash payments. We kindly advise that any cash payments are given directly to the Administrator or Treasurer, and not left in the post tray in the village hall. Pre-School can accept Leapfrog and Accor nursery voucher schemes, but these are dealt with on a case by case basis. We kindly request that you speak with the Administrator should you be interested in this form of payment, as there are additional terms and conditions. When is payment due? Payment may be made either in full for the whole term, or in two stages for each half term. The due by date will be clearly marked on the invoice date, and will in general be within 14 calendar days of the invoice. For staged (half termly) payments, the payment relating to the first term must be made within 14 calendar days of the invoice and payment for the second half term must be made no later than the first Friday of the second half term. Overdue Fees If fees are not paid on time, parents will be sent one reminder letter requesting payment in full within seven calendar days. Failure to pay after seven days of the reminder letter, will result in a 10% surcharge being added to the invoice outstanding. This increased invoice will be posted to the parents with no further reminders or warnings. In the event that fees remain unpaid 28 calendar days after the original invoice date, Pre-School reserve the right to terminate the child’s/children’s place/s in writing with immediate effect. Should you foresee any difficulties meeting your financial obligations to pay for your child’s attendance at Pre-School, we kindly request that you speak to the Pre-School Administrator or Treasurer at the earliest available opportunity, in order that the situation be resolved. We assure you that your situation will be discussed in strictest confidence. |
